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Non-Catalog (Ad-Hoc) Ordering | Labviva Knowledge Base

Non-Catalog (Ad-Hoc) Ordering

Place a non-catalog (ad-hoc) order on the Labviva Purchasing Platform.

A non-catalog, also referred to as ad-hoc or free text, order is used to purchase a product that may not be available in any of the catalogs on your Purchasing Platform. You can place a non-catalog order through an available supplier without leaving your Purchasing Platform.

To place a non-catalog (ad-hoc) order:

1. Click Non-Catalog (Ad-Hoc) Order in the top navigation.
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This will open a Non-Catalog Order form.

2. On the Non-Catalog Order form, enter the Product name or SKU of the item you want to purchase and click Search.
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The Labviva Purchasing Platform will automatically search all available catalogs for that item. If available, a list of available products matching that product name or SKU will be displayed.

The results can be filtered by supplier or manufacturer. You can also sort the results.

Note: Steps to select an available catalog option will vary based on your organization’s available suppliers.

3. To select an available catalog option:

  • Click the associated Add to Cart button. This will add the chosen item directly to your Cart.


    Or

Click the associated Add to Cart button. This will add the chosen item directly to your Cart.


Or

  • Click the associated View All Offers button. This will bring you to the Product Details Page where you can view all available buying options and Add to Cart.
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Click the associated View All Offers button. This will bring you to the Product Details Page where you can view all available buying options and Add to Cart.
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4. To continue with your non-catalog order, click add your item(s) here and enter the SKU, Product Name, Price, and Quantity for the item.

5. To ensure proper processing, click Find Supplier to select the appropriate supplier from the list of available options in your portal.

Note: The supplier field is predictive text and can be searched by entering the supplier name or the applicable vendor ID from your procurement system.

6. Click Choose Supplier when you’ve found the correct supplier and corresponding address.

7. Click Add to Cart. Your non-catalog order will be added to your Cart.

You may then navigate to your Cart to review your cart and place your order or continue shopping on the Labviva platform.